Do you have what it takes to join our team?

We offer a wide range of opportunities throughout the John Nicholls Group including:

Branch based
· Warehouse Assistant
· Driver
· Branch/Head Office Administration
· Counter Sales Assistant
· Bathroom Sales Consultant
· Key Account/Business Development Managers
· Assistant Branch Manager
· Branch Manager

We pride ourselves on employing the right people for the job. So you can look forward to the opportunity to build a strong and lasting career within J&B’s

To find out more about building your career with us please contact 01202 528299 or email socialmedia@jandbs.co.uk

 

 

 

Job Title: Branch Administration Assistant

Responsible to: Head of Administration

Responsible for: No staff

Based: J & Bs Plumbing & Heating Suppliers, Upton Branch

Hours of work: 3 Days Per Week – 5 Hours Per Day

Job Purpose: To ensure that all trading processes are shown accurately on the system, monitoring the data and identifying, resolving, and communicating discrepancies.

 

Key responsibilities and accountabilities:

Banking

  • Ensure cash balances with the cash drawer report on a daily basis, investigate and report on overs/unders supported by internal notes.

Order Monitor

  • Orders for delivery/collection should be for the current day, and if not, investigate and amend as necessary.
  • Ensure stock due date is correct on the system for orders awaiting stock, liaising with the supplier, customer and sales as appropriate.
  • Investigate Parked Orders and monitor daily until completion.
  • Ensure that all tickets marked as collected or delivered are at invoicing stage and issued.
  • Ensure all orders on the system awaiting payment or balance payment are paid.

 

  • Transfers:
  • Ensure there are no branch transfers older than the current day to be sent.
  • Ensure that all branch transfers received are booked in.
  • Chase outstanding purchase orders and update the system and internal notes.
  • Run the Negative Stock report daily, investigate the reasons and pass information to the Administration Manager to amend the system.
  • Run the Positive and Negative Specials report daily, investigate the reasons and pass information to the Administration Manager to amend the system
  • Customer returns to be kept up to date and liaise with the Sales Assistant and Branch Manager as appropriate.
  • Supplier returns to be kept up to date, chasing suppliers on a weekly basis, and debit notes against the items.
  • Supplier deliveries received to be entered onto the system the same day as received.
  • Stock receipts – not invoiced, to ensure goods have been received and not duplicated.
  • Check purchase ledger invoice queries and make adjustments if required.
  • Complete the Staff Attendance Sheet daily and ensure submitted to the HR department on time.
  • Maintain and update stock locations in preparation for stock-take.
  • Keep the hard copy paperwork filed in an orderly manner, including delivery notes.
  • Ensure all advice notes, return notes and cash sales are sent to Head office for processing, having checked handwritten amendments, obtained manager signature, and taken any required action.
  • Maintain a log of branch complaints in the agreed format.
  • Maintain the branch notice board in accordance with the HR Department.
  • Ordering of stock as directed by the Branch Manager.
  • Answering the telephone and fielding customer queries and serving on the trade counter during busy periods

 

  • Further responsibilities
  • Adhere to all company policies and procedures, to include the Company Dress Code Policy, Standards of Performance Policy and Health and Safety Policy.

 

 

 

 

 

Job Title: Branch Administration Assistant

Responsible to: Head of Administration

Responsible for: No staff

Based: J & Bs Plumbing & Heating Suppliers, Wimborne Branch

Hours of work: 5 Days Per Week – 5 Hours Per Day

Job Purpose: To ensure that all trading processes are shown accurately on the system, monitoring the data and identifying, resolving, and communicating discrepancies.

 

Key responsibilities and accountabilities:

Banking

  • Ensure cash balances with the cash drawer report on a daily basis, investigate and report on overs/unders supported by internal notes.

Order Monitor

  • Orders for delivery/collection should be for the current day, and if not, investigate and amend as necessary.
  • Ensure stock due date is correct on the system for orders awaiting stock, liaising with the supplier, customer and sales as appropriate.
  • Investigate Parked Orders and monitor daily until completion.
  • Ensure that all tickets marked as collected or delivered are at invoicing stage and issued.
  • Ensure all orders on the system awaiting payment or balance payment are paid.

 

  • Transfers:
  • Ensure there are no branch transfers older than the current day to be sent.
  • Ensure that all branch transfers received are booked in.
  • Chase outstanding purchase orders and update the system and internal notes.
  • Run the Negative Stock report daily, investigate the reasons and pass information to the Administration Manager to amend the system.
  • Run the Positive and Negative Specials report daily, investigate the reasons and pass information to the Administration Manager to amend the system
  • Customer returns to be kept up to date and liaise with the Sales Assistant and Branch Manager as appropriate.
  • Supplier returns to be kept up to date, chasing suppliers on a weekly basis, and debit notes against the items.
  • Supplier deliveries received to be entered onto the system the same day as received.
  • Stock receipts – not invoiced, to ensure goods have been received and not duplicated.
  • Check purchase ledger invoice queries and make adjustments if required.
  • Complete the Staff Attendance Sheet daily and ensure submitted to the HR department on time.
  • Maintain and update stock locations in preparation for stock-take.
  • Keep the hard copy paperwork filed in an orderly manner, including delivery notes.
  • Ensure all advice notes, return notes and cash sales are sent to Head office for processing, having checked handwritten amendments, obtained manager signature, and taken any required action.
  • Maintain a log of branch complaints in the agreed format.
  • Maintain the branch notice board in accordance with the HR Department.
  • Ordering of stock as directed by the Branch Manager.
  • Answering the telephone and fielding customer queries and serving on the trade counter during busy periods

 

  • Further responsibilities
  • Adhere to all company policies and procedures, to include the Company Dress Code Policy, Standards of Performance Policy and Health and Safety Policy.